Day of Coordination
$3500
We are the final details to your design, stylized advice to your finishing touches, and the experienced answers to all your unanswered questions - we are your Wedding Day Girl.
You will go into your wedding feeling confident you have someone who cares about elevating not only your experience, but also your family & guest experience when you hire our team. Don't let all of your hard work and wedding planning have hiccups on the most important day of your life.
How things begin.
Unlimited communication, yes you read correctly "Unlimited" - not charged by the hour, with an experienced wedding coordinator beginning at the time you sign contract (even prior to 8 weeks before your day when this service begins). We are here to support and get to know you through your planning journey - let's be friends!
Two (2) Coordinator meetings - Getting to know you Discovery Meeting (1) to review your wedding day logistics, design, decor setup, vendors, etc. After this meeting, we deliver a basic timeline and diagram. At 6-8 weeks, we have an extensive wedding blueprint Timeline Meeting (2), deliver several drafts of your timeline and manage all final wedding communication with your venue and vendors. We surely will communicate more throughout this final phase - but these are official “main” meetings. The week of the wedding we send out our signature Vendor Packets which include a vendor contact sheet, floor plans, & wedding weekend production itinerary. In addition, you will receive a Wedding Party/Family Itinerary for your VIPs you can send out via text or email thread.
1 Hour Ceremony Rehearsal. If your venue has events the day before, we will schedule rehearsal the same day as your wedding and modify it as needed when those important people are available. If your rehearsal is outside of Austin city limits, there may be nominal travel charges.
Unlimited Wedding Day Coordination - we are the first vendor to arrive to your venue and the last vendor to leave. We do not limit our hours to when we are on-site on wedding day.
Immediate access to our online client portal - which features a number of valuable tools to help you in the planning process - our recommended vendor list, a comprehensive wedding checklist, guest list manager, budget tracker, and even auto-reminders to set up for when vendor payments are due - you will love this planning perk of being a client of ours! We will setup your custom layout in the portal so you can start playing around with tables and chairs.
Wedding Day Assistant (s) (as needed based on the size of your event) at NO additional cost to you. We have a large team ready to jump in as needed. We average 2-3 assistants per large event.
As a client of ours, you get other bonuses, wedding purchase list, vendor referrals, and discounts.
Coordination & Logistics.
We develop a blueprint for the last 6-8 weeks of your planning process – including assigning tables, venue & vendor communication, and wedding weekend planning for family & friends.
We extensively review orders, wedding service contracts, and catering event orders, as well as contact and communicate with the venue and vendors to ensure accuracy, setup, timing, and vendor needs. Our goal is to make sure all the stars are aligned before the wedding day and no final decisions are being made.
We create our signature Wedding Weekend Itineraries for your Wedding Party & Family so everyone knows where to be and when.
Unlimited Wedding Day Coordination - we are the first vendor to arrive and the last vendor to leave.
Immediate access to our online client portal - which features a number of valuable tools to help you in the planning process - our recommended vendor list, a comprehensive wedding checklist, guest list manager, budget tracker, inspiration, and even auto-reminders to set up for when vendor payments are due - you will love this planning perk of being a client of ours! We will even setup your layout in the portal so you can start your seating chart.
Wedding Day Assistant (s) (as needed at the discretion of the wedding coordinator based on the size of your event) at NO additional cost to you. We have a large team ready to jump in as needed. We average 2-3 assistants per large event.
As a client of ours, you get other bonuses, wedding purchase list, vendor referrals, and discounts.
Rehearsal Day.
We receive all your wedding decorations prior to your wedding day and transport it to the venue for our wedding day setup. This isn’t a requirement, we want to make it convenient for you, often times couples will bring decorations to the wedding venue and that works just as well for us too.
We direct your wedding ceremony rehearsal including processional (how to walk in), where to stand, where to sit, readings, songs, recessional (how to walk out), misc. timing, answer any questions on when and where to be on the big day, and make announcements as needed. If your wedding is in a church, we will attend to jump in where necessary to support all the things that are important to you. We love the opportunity to meet your wedding party and family too.
If you are looking for some additional help with rehearsal dinner or welcome event help we have rehearsal dinner packages so we can manage your entire weekend.
Wedding Day.
Wedding day hours are unlimited for our team - we make sure everything including all wedding decorations are set up and everything is cleaned up at the end of the night - this can be anywhere from 6-15 hours depending on how extensive your wedding.
We are hands-on with our couples, family, wedding party, and guests. If there are needs, we take care of those for you - things like making sure your hair and makeup team have a schedule, assisting with wedding attire, photos as needed by photographer, distributing personal flowers, bustling the wedding gown, timely transportation to and from the event, making sure everyone has drinks in hand, the list goes on and on - we are there for you and all parties involved.
We supervise and ensure vendors arrive on time, are ready to set-up according to your signed contracts, and give vendor direction with regard to their requirements or needs.
We run entertainment sound and lighting checks for the ceremony, cocktail, and reception as well as assist in running music or adjusting dimmers for lighting when applicable.
We do the heavy lifting and transport your wedding decorations onsite including, but not limited to wedding items like programs, guestbook, table numbers, escort cards, place cards, menus, signage, favors, linens, candles, centerpieces, etc. We manage all setup and cleanup on the wedding day for you.
Upon arrival to your wedding location, we review the wedding layout, table placement, chair and each and every piece of flatware, glassware, charger, etc, nothing will be missing from your setup.
We coordinate all flow of events on the wedding day as your single point of contact from ceremony, to marriage license signing, grand entry, toasts/speeches, first dances, cake cutting, food service, last dances, grand exit, send off, misc. entertainment.
We coordinate food and beverage service with the venue or caterer as needed.
We assist in making sure your gifts get transported and gift cards by your point person to a specific and secure location.
We ensure all decorations that were brought to the property are removed and secured in a location to be returned to you and nothing left behind - even guest’s jackets, phones, or high heels.
We do an end of the night walk-thru with the venue to ensure any final clean-up or assess any damages that may have occurred to the property - we are your liaison.
We come with an emergency kit for any needs you or a guest may have throughout the event - everything from first aid to a sewing kit, tylenol, hair ties, and everything in between.
LET’S GET STARTED
"Where troubles melt like lemon drops"